VIVO IMAGINE SMARTPHONE PHOTOGRAPHY AWARDS · SEASON 4

Privacy Policy

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#vivoImagine Smartphone Photography Awards | Privacy Terms

Last updated: _______________ 21/09/2026

vivo Imagine Smartphone photography awards is a mobile photo/video competition service platform. You can upload your photos through the vivo Imagine official website or other official channels to participate. vivo Mobile India Private Limited (hereinafter referred to as "We"/ “vivo”/ "Us") is the provider of vivo Imagine Smartphone photography awards (the "Service") and the Company is responsible for the personal data processed with respect to the Service. vivo’s partner National Geographic India operates the vivo Imagine official website and separately processes your personal data in connection with your use of the website.

We care about your privacy and think it is important that you know why and how we process your personal data. In these Privacy Terms (the "Terms"), we therefore cover the following content:

1. Collection and Processing: what data we will collect and how we use it;

2. Storage: how we will store your data;

3. Sharing and Transfer: how we share or transfer your data;

4. Your Rights: your rights and options with respect to your data;

5. Contact Us: how you can contact us with any further questions.

Please read these Terms carefully and make sure that you have understood our practices regarding your personal data before you consent and start using the Service.

You are not obliged to consent to the processing of your data with respect to the Service, but please be aware of the following: IF YOU DO NOT AGREE TO THESE TERMS OR IF YOU WITHDRAW YOUR CONSENT, YOU WILL NOT BE ABLE TO USE THE SERVICE.

The service is not for minors (the age for defining minors is subject to applicable Laws of India). If you are a minor, you need to ask your parents or other guardians to agree to your use of the Service, Competition Rules, and this Privacy Terms. If you find or suspect that there is any data processing regarding your personal data without the consent of your guardian, or you would like to exercise one of your rights under applicable data protection and privacy laws, please let us know using the contact details set out below.

  1. Collection and Processing

Data and purposes

  • Account Services

vivo Imagine website provides account login and usage services. When you log in to the Service with your vivo account, we will collect your account-related information (such as account ID, nickname, profile photo, and phone number or email address that you use to register your vivo account), to provide account services. In order to optimize the user experience of the Service, we will also use your account ID to count the number of visitors and logins to the Service.

  • Personal Information

When you participate in the competition, you hereby consent to the collection, use, disclosure and processing of that information obtained by Us. We will collect your Name, Age, Gender, Phone number, Photo submission category, Caption, Email ID, Instagram ID Time period when picture was clicked, Device used to click the picture, One government ID proof so that We can contact you accordingly to confirm that your works are original.

You can change your Personal Information, such as your contact details, at any time by visiting the Account Centre. When you change your personal information, the data stored on the server will also change. You may at any time modify your personal information, such as your contact details, by going to “Account Centre”. Once you modify your personal information, data stored in the server will also change accordingly.

We shall not be responsible in any manner whatsoever for any violation or misuse of your Personal Information by unauthorised persons consequent to misuse of the internet environment. Recognizing that your privacy is important to you, vivo employs technical security measures to protect your Personal Information. However, vivo guarantees no transmission over the internet to be completely secure. Consequently, vivo, its affiliates, related companies, third-party service providers and their respective officers, directors, employees and agents disclaim any representations, warranties, or guarantees that Personal Information shall be fully protected against misuse, loss or alterations. Moreover, where you are required to use email id, passwords, personal identification numbers or other special access features on this website it is your responsibility to safeguard them.

The terms ‘Personal Information’ and ‘Sensitive Personal Data or Information’ shall have the meaning ascribed to it under the applicable laws of India including but not limited to Digital Personal Data Protection Act, 2023, Information Technology Act, 2000 and the rules and regulations made thereunder (as amended from time to time) and shall also mean and include any information that can reasonably identify you as an individual, and any other information We associate with it.

  • Participating and Uploading Works

You can register for the competition before the “submission deadline”, and We will store your registration record.

When you upload your works through the vivo Imagine Smartphone Photography Awards official website, We will collect your works (photos or videos) and information about your works, such as the title, description, competition category, location, device model, and meta data information of your works.

When you submit your works through other official channels such as email, we will collect your nickname, works, and information about your works.

  • Displaying Works

You agree that if your works pass the preliminary examination, they will be displayed on the vivo Imagine Smartphone Photography Awards official website. Other users may see your account-related information (such as your nickname) and work-related information (such as the title, description competition category, location, device model, and meta data information of your works) through the website.

  • Selection, Notification, and Delivery of Awards

After the submission deadline is reached and the preliminary review is completed, We will select the winning works. We may contact you during the selection process. For example, We may need to contact you according to the contact information you have provided to review whether your works are original and whether they were shot with mobile phones.

After the selection, if your works win awards, you agree to our online or offline publicity and display it on the vivo Imagine Smartphone Photography Awards official website and other official cooperation channels. The information to be published may include your works, information about your works, your nickname, and the award status of your works.

When your works are awarded, We will contact you through the contact details you have provided to further collect or confirm your name, address, bank account, appropriate identity documents, and copyright statement so that we can verify your identity and send prizes to you.

To guarantee your rights and interests in the competition, please make sure that the contact details you provide are accurate. Otherwise, we may not be able to verify your works and/or identity, thus failing to judge or award your works or being unable to send prizes to you.

We process the data for the above purposes upon your consent to these Terms. However, other legal bases may be applicable on certain occasions as stated in Section 2 of our Privacy Policy.

Security:

We care about protecting your personal data. We have put in place appropriate security measures, including but not limited to encryption and anonymization techniques, which are designed to protect your personal data from unauthorized use, damage, or loss. We will do our best to protect your personal data. If you suspect any unauthorized use, damage, or loss of your personal data, please let us know immediately using the contact details set out below.

  1. Storage

Period:

We will retain your aforementioned Personal Information collected by Us for such period as may be necessary for the above purposes of processing, or as may be required under the law.

However, we will retain:

  • Account-related information for a period 30 (thirty days) after account cancellation for a longer period as required by applicable laws;

  • Backups and app logs processed for security purpose for no more than six months from the date they were created.

Once the retention period expires, we will delete or anonymise your personal data, unless otherwise required by applicable laws and regulations. In event if you intend to withdraw your consent of such processing, please contact Us at the requisite details mentioned below for deletion of such processing by Us.

  1. Sharing and Transfer

We will process your data ourselves or by use of our affiliated companies or service providers who shall act on Our behalf. In order to provide operational support for the Service (including works selection, background checks, contacting winners, and sending prizes), your name, address, bank account, appropriate identity documents, and copyright statement will be processed by third-party service provider(s) Otherwise, We will only share your data when required in response to a legal process or request from a competent authority according to applicable laws.

We comply with laws on the transfer of personal data between countries to help ensure your data is protected, wherever it may be. Please note that when you confirm to upload your works, you agree to submit your works for the competition and authorize vivo to make the selection. For the purpose of facilitating service to you, User-related information such as account ID, nickname, and contact details will be stored in data centres located in India so that we can conduct our multiple selections. Please be aware that We requisite procedures and agreements in place with such third- party service provider(s) to protect your data and they will ensure to use same standard of care that is no less than ours. We will share your nickname, account ID, contact details (phone number/email address), and works-related information (work titles, select results) with the operational personnel in your area. The operational personnel will contact you based on the above information to complete the pre-check and prize delivery.

  1. Your Rights

You have various rights with respect to the data which we hold about you. In order to make it easier for you to access, correct, or delete your personal data and to protect your right to withdraw your consent, We have provided you with convenient settings and you can refer to the following guidelines for operation:

You can visit the Account Centre at any time and update the personal information you provided in your vivo account. If you want to delete your account-related information in the Service, you can do so through the cancellation method or channel set up in vivo account. However, account cancellation may result in the unavailability of services and the loss of data and related virtual assets, so please exercise caution when making sure you are aware of the consequences.

You may delete your uploaded works before the "Submission Deadline" by going to "Works Management". You understand and agree that if the competition enters the "Preliminary Examination" and the "Final Selection" has not yet been completed, you will not be able to upload or delete your works.

To exercise your other rights (such as rectification, erasure, restriction of processing, objection or data portability, depending on applicable data protection laws), please use the contact details set out below.

  1. Contact

If you have any questions about these Terms or queries with respect to processing of your personal information or need to report a problem/complaint or if you would like to exercise one of your rights under data protection and privacy laws, you can send your request/ complaint to our Data Protection Officer at entry@vivoimagine.com

Registered Address: 16th Floor, Tower 2 & 3, Atrium Place, Block C, Vanijya Nikunj, Phase V, Udyog Vihar, Sector 19, Gurugram, Haryana – 122016, India Corporate Identification Number (CIN): U74999HR2014FTC052934

We will seek to deal with your request without undue delay, and within the time limits as provided for under the applicable data protection laws.

These Terms may be updated from time to time. We will notify you via an appropriate method of any significant changes. All the practices mentioned in these Terms will be performed in accordance with our Privacy Policy as stated here, from which you may also find more details about our practices.